Engagements, quotes and paperwork
Quote by job order, or work on contract
Two ways to buy, and no requirement to pick one forever. Recurring work runs on an agreement; projects are quoted per job. Every quote is written, free, and carries no obligation.
- Free written quotes
- COI & W-9 on request
- Seasonal, annual or per-property
Contractual agreement
Recurring work on a set schedule
Routine, predictable work carried on a seasonal, annual or per-property agreement, so the same crew handles the property every visit and nothing has to be re-authorized each time.
- Grounds upkeep, landscaping and common-area care on a set schedule
- Seasonal snow contracts booked before winter
- Recurring office, window and exterior cleaning
- One invoice per property, or one across the portfolio
- W-9 and certificate of insurance on file before the first visit
Best for: Property managers, HOAs and owners with the same work recurring all year.
Quote by job order
Priced per project, no obligation
Repair and improvement work quoted per job. You get a clear written scope and price before anything starts, whether or not you already hold a contract with us.
- Concrete, masonry and drainage projects
- Drywall, carpentry and fixture replacement
- One-off cleanouts, clearing and debris removal
- Written scope and price up front — free, and with no obligation
- Itemized invoicing suitable for capital-improvement records
Best for: Anyone with a defined project, including clients already on a contract with us.
You do not have to choose one.
Most ongoing clients hold a contract for what recurs — grounds, snow, cleaning — and use job orders for the rest as it comes up. A contract does not lock you into using us for projects, and a project does not require a contract.
The process
From first call to first invoice
01
Tell us about the property
Address or area, what needs doing, and roughly how often. For a project, photos and rough dimensions get us a long way before anyone comes out.
02
We look at it properly
For anything beyond a simple job we come and see the property. Scope, access and condition are what determine the real price, and none of them are visible from a description.
03
You get it in writing
A clear written scope and price — as a job-order quote, or as a seasonal, annual or per-property agreement. Free, and with no obligation.
04
Paperwork on file
Proof of insurance, W-9 and references provided on request, so your office has what it needs before the first visit rather than chasing it after.
05
The work gets done
Scheduled and carried out by the same crew, who get to know the property. One responsive point of contact throughout, not a dispatch queue.
06
Itemized invoicing
Invoices written so routine expense and capital-improvement work can be told apart at year end — per property, or consolidated across a portfolio.
What you can count on
The terms of the relationship
- One vendor, every season
- Small business attention
- Fully insured
- Flexible contracts
- 24/7 winter availability
Questions
About contracts and quotes
If the work recurs, a contract is simpler for both of us: it gets scheduled without being requested each time, and it is priced knowing the property. If the work is a defined project with a start and an end, a job order is the honest way to buy it. Most ongoing clients use both.
Yes, and that is how most relationships actually begin. A single concrete job or one cleanup tells you far more about a vendor than a proposal does.
Yes. We take on repair and improvement jobs on a per-project basis — send the scope, get a clear written quote, free and with no obligation either way.
Proof of insurance, a W-9, and references on request. For managed properties we get that on file before the first work order rather than after it.
Per property, after seeing it. Scope, size, access and frequency all move the number, and a price quoted without looking at the property is a price that changes later. Seasonal, annual and per-property structures are all available.