Vendor partnerships
Property management companies · Real estate holdings · HOAs
Your vendor for the whole property, every season
Seedling and Spire acts as a service provider to property management companies and real estate owners. Maintenance, landscaping, snow, cleaning and concrete under one agreement — quoted by job order or carried on contract.
- COI & W-9 on request
- Seasonal, annual or per-property
- One point of contact
The problem we exist to solve
You are not short of contractors. You are short of one you can rely on.
Managing a property is largely vendor management: sourcing them, vetting insurance, chasing schedules, reconciling invoices that do not line up with the work. Consolidating that is worth more than any single line item on any single quote.
Five vendors, five certificates of insurance, five renewal dates
One vendor across grounds, snow, cleaning, washing and concrete. One COI to track, one W-9, one set of paperwork in your files.
The landscaper who vanishes when it snows
The same company that cuts the grounds in July clears the walkways in January, on a seasonal contract agreed before winter starts.
Chasing a subcontractor through a call center
A dedicated, responsive point of contact — you deal directly with the person accountable for the work.
An invoice that says 'property work — $4,200'
Itemized invoices suitable for expense and capital-improvement records, so the year-end split is not guesswork.
How the work is bought
Contractual agreement, job order, or both
Most management relationships end up using both — a contract for what recurs on every property, job orders for the capital work that comes up. Neither requires the other.
Scope
What we cover on a managed property
Why partner with us
What you get that a subcontractor list does not give you
- One vendor, every season
- Small business attention
- Fully insured
- Flexible contracts
- 24/7 winter availability
A subcontractor list gives you five relationships to chase, five certificates to keep current and five people who each blame the others. This is one.
Billing & tax documentation
Invoicing built for income-producing property
Routine maintenance and capital improvement are treated differently at year end, and an invoice that does not distinguish them creates work for whoever closes the books. Ours are itemized so the distinction survives the filing cabinet.
How our invoicing worksW-9 with every contract
Deductible property expense
Capital improvement treatment
Tax treatment depends on your property's use and ownership structure. We provide the documentation — please confirm specifics with your accountant.
Coverage
Portfolios across Staten Island, Brooklyn & New Jersey
For managers
Questions we get from management companies
Call or email with the properties you manage and what they need. We provide proof of insurance, a W-9, and references so your office can get us on file, then scope the work — a contractual agreement for what recurs, job-order quotes for anything larger.
Yes. Properties across Staten Island, Brooklyn and New Jersey can run under a single agreement with one point of contact and consolidated invoicing, rather than a separate arrangement per building.
Either. We can issue one invoice per property where each building carries its own budget, or consolidate across the portfolio. Invoices are itemized so routine expense and capital-improvement work can be told apart.
You contact the same person who handles the contract, not a dispatch queue. Snow and storm response runs 24/7 through the winter season; other urgent work is scheduled as fast as the crew and the scope allow, and we will tell you honestly when that is.
Yes. A written quote for a defined project is free and carries no obligation, whether or not there is an agreement in place. Plenty of relationships start with one concrete job.
We are fully insured, and we provide proof of insurance, a W-9 and references on request — before the first work order rather than after it.